Professional services
Solicitors, architects, consultants
- Document templating — quotes, engagement letters, reports
- Time-tracking reconciliation across staff
- Client intake and onboarding workflows
- Billing assembly from disparate systems
We make
manual work
disappear.
Ventini designs and builds quiet, durable automation for Irish businesses that have outgrown spreadsheets. Process improvement, document workflows, and privacy-first AI — delivered without the consultancy theatre.
- Hours saved per week, typical engagement
- 10–25
- Setup payback, typical client
- < 4 months
- Data leaving the building
- None
Q2–Q3 2026 capacity: three new engagements remaining. We deliberately keep our book small — one senior engineer per project, no juniors, no hand-offs. Reserve a slot →
Quietly trusted by Irish operators in
- Hospitality
- Professional services
- Financial advisory
- Healthcare practices
- Property management
The problem
Your team is doing — by hand, every day — work nobody ever decided should be done by hand.
Every business inherits its workflows. Spreadsheets pile up. Reports get emailed at 7 a.m. by someone who’d rather still be in bed. Files move from inbox to inbox by drag-and-drop. Reconciliations happen twice because no one trusts the first pass.
None of this is anyone’s fault. It’s the residue of how the business grew. Ventini exists to clear the residue: to find the repetitive, rule-based work that’s eating your team’s evenings, and replace it with something that just runs.
Services
Four practices, one outcome: time back.
-
01
Process automation
Email-to-spreadsheet pipelines, invoice generation, scheduled reports, file routing, OTA reconciliation, multi-system data sync. The unglamorous backbone of an office that doesn’t need to think about itself.
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02
Document & email workflows
Templated quotes, contracts, and reports generated from a single source of truth. Inbound enquiries triaged, classified, and replied to consistently — without anyone copy-pasting from last week’s draft.
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03
Privacy-first AI
Local language models running on your hardware. Summaries, drafts, handover notes, and document understanding — with client and guest data that never leaves the building. GDPR-clean by construction, not by policy.
-
04
Custom integrations
Connecting the systems you already pay for — Opera, Microsoft 365, Google Workspace, Stripe, Xero, your channel manager — so they stop living in separate silos and start behaving like one office.
Where we work
Different sectors.
The same hidden cost.
Every business we audit shares the same pattern: smart people doing repetitive computer work that nobody’s had time to question. Below are the sectors we know best — and the work we most often automate inside them.
Accountancy & financial
Practices, brokers, advisors
- Invoice and receipt processing
- Client report generation, monthly and quarterly
- Bank reconciliation across multiple accounts
- Compliance and submission reminders
Healthcare practices
GPs, dental, allied health
- Appointment reminders, rebooking, no-show recovery
- Patient communications and follow-ups
- Insurance claim submission and tracking
- Records updates from practice software
Hospitality
Hotels, B&Bs, restaurants
- Night audit and end-of-day reconciliation
- Channel manager and OTA sync
- Pre-arrival and post-stay guest communications
- Shift handover notes and exception reports
Property management
Letting agents, managing companies
- Tenant communications and rent reminders
- Maintenance ticket triage and tracking
- Viewing scheduling and follow-ups
- Lease and inspection document generation
Trades & small operators
Builders, electricians, plumbers
- Quote generation from a fixed price book
- Job tracking, scheduling, and invoicing
- Supplier orders and stock reconciliation
- Customer follow-up and review requests
Not on this list? Most engagements share the same architecture underneath. The audit is free — we’ll tell you within thirty minutes whether your work fits the pattern.
The arithmetic
What manual work is costing you, in plain numbers.
Most operators have never sat down and added it up. The figures look small per shift — an extra half-hour here, a duplicated report there. Annualised, they’re a salary.
€9,400 / year
Daily report distribution
One person, one hour every working morning. Pulled, formatted, emailed by hand. The cheapest thing on this list to fix.
€7,600 / year
Document templating by hand
Quotes, contracts, letters and forms copied from last week’s file. Includes the cost of every error caught later.
€18,200 / year
Reconciliation done twice
A senior staff member redoing three hours of front-office work weekly because the first pass isn’t trusted.
€11,400 / year
Inbound email triage
Sorting, categorising and answering similar enquiries one-by-one, every day, by someone earning more than that work justifies.
A single mid-sized engagement with Ventini typically eliminates €25,000–€45,000 of annual labour cost. Setup pays back in month four. Year two onward is pure margin.
Get your audit →Approach
Three steps. No theatre.
I.
Audit
Two hours, on-site or remote, with the people doing the work. We map what they actually do — clicks, exports, copies, prints — and quantify what each step costs you. Output: a written report and a fixed-price proposal. Free. No obligation to proceed.
II.
Build
Two to four weeks for a typical engagement. We build, we test, we run alongside the manual process for a fortnight before switching it off. Your team is involved end-to-end — nothing gets handed over as a black box.
III.
Maintain
A monthly retainer covers monitoring, fixes, small improvements, and an SLA for response. If something breaks, you have a number to call. If it never breaks, you have a quieter business. Either way, you don’t go back to spreadsheets.
Pricing
Transparent. Predictable. Built around payback.
Every engagement begins with a free audit and a fixed-price proposal. You see the number before you commit a euro.
Group
For hotel groups & multi-site operations
from €15,000 setup
+ €1,250 / month
- Five-property baseline; scales up
- Centralised reporting across sites
- Bespoke integration work included
- Named engineer, named SLA
- Annual on-site review
Standard
For mid-sized firms & single hotels
from €3,500 setup
+ €299 / month
- Up to three integrated automations
- Privacy-first AI module included
- 10–25 hours / week typical saving
- Priority support, 24-hour response
- Quarterly review & refinement
Starter
For small practices & single-site businesses
from €1,500 setup
+ €199 / month
- One automation, end-to-end
- Up to 5 hours / week saved
- Email support, 48-hour response
- 12-month minimum, then monthly
All prices ex. VAT. Setup is fixed-price after the audit. Monthly fees covered by a 12-month minimum, monthly thereafter. 30-day money-back guarantee on setup if the audit’s promised time savings aren’t delivered. No professional services creep. No surprise invoices.
Questions you’ll have
The honest answers.
Our IT person could do this. Why pay you?
Probably they could. Probably they have a queue six months long and twenty other priorities. We exist to ship a focused outcome in three to four weeks, with the maintenance handled afterwards — not added to your IT person’s plate. If your internal team has the capacity and the appetite, hire them first; we’ll still be here.
We already have software for this. Why do we need more?
We rarely sell software. We connect, automate, and orchestrate the systems you already pay for — Opera, Microsoft 365, Xero, your PMS, your CRM — so they actually behave as one office. If we believe a new tool is required, we’ll tell you, justify it, and often recommend one you can buy directly without going through us.
AI feels risky. Where does our data go?
Nowhere. Our AI work runs on local language models hosted on your hardware (or hardware we install on-site), behind your firewall, with no traffic to OpenAI, Anthropic, or any cloud provider. GDPR-clean by construction, not by policy. This is a deliberate specialism for us — it’s why regulated practices (legal, healthcare, financial, hospitality) choose us over generic AI consultants.
What if something breaks outside business hours?
The monthly retainer covers a documented SLA: critical-path issues responded to within 24 hours on Standard, faster on Group. We design every automation to fail safely — if our tool stops working, your team can revert to the manual process within minutes, never with data lost. A broken automation is annoying; it shouldn’t be a crisis.
How do we know it’ll work for us specifically?
You don’t pay anything until you’ve had the free audit and read the fixed-price proposal — which includes the specific hours we expect to save, in your specific operation. If the numbers don’t make sense, you walk away with a written report you can use however you like. No deposit. No retainer to start the conversation.
How small is too small?
If a process runs at least once a week and consumes more than two hours of skilled time, it’s usually worth automating. Below that, the maths gets harder — we’ll tell you honestly in the audit. Some clients we’ve advised against engaging. That’s how the business stays referrable.
Are you actually based in Ireland?
Yes. Dublin-based, working with operators across Leinster and Munster. On-site visits included for Standard and Group engagements. We’re not a foreign agency reselling Irish clients to a delivery team in another timezone.
Can we just talk first, no commitment?
Yes. The audit is genuinely free and genuinely no-obligation. Thirty minutes, a few questions about what’s eating your week, an honest read on whether we can help. If we can’t, we’ll say so and point you somewhere that can.
About
Engineered by operators, not an agency.
Ventini is a Dublin-based practice. We exist because Irish businesses are routinely sold automation by people who’ve never had to use the systems they install — and routinely under-served by people who’ve never had to bill an hour to a client.
We do narrow work, in plain language, for clients who measure success in hours given back to their teams. We don’t do transformation programmes. We don’t do PowerPoint. We don’t do retainers that bill for nothing. We build the thing, we keep it running, and we tell you when you don’t need us anymore.
Contact
Tell us what’s eating your week.
Thirty minutes, no slides, no obligation. We’ll listen to one process you wish you never had to do again, and tell you honestly whether we can help.
- Free audit & written report
- Fixed-price proposal, no surprises
- 30-day money-back on setup
- Reply within one business day
Prefer email? [email protected]